Give your scheduler their time back.
Stop rebuilding the schedule from scratch every week. Your team focuses on learners, not logistics.
Every authorized
therapy hour, rendered.
Your rules, guardrails, and learner pairings.
Out of a scheduler's head, into a system that scales.
11% Reduction in non-billable time. Joy Bridge Kids
+50 pts NPS lift in scheduling satisfaction. Action Behavior Centers
27% Rise in BCBA supervision time with ABA Schedules. Joy Bridge Kids
Anchor partner 
ABA Schedules is the #1 ABA scheduling optimization platform
recovering authorized hours before they go unrendered, giving your learners consistent sessions, and freeing your staff from the daily chaos of cancellations, coverage gaps, and the spreadsheet the whole operation secretly runs on.
What happens if you do nothing?
Most practices deliver 80–85% of authorized hours. The other 15–20% is where the schedule cracks open: callouts, turnover, and manual entry that nobody has time to fix.
Callouts & cancellations
Two minutes to figure out what to do.
A therapist calls out at 7 AM. The scheduler has minutes, not hours. Three clients lose sessions. An RBT gets floated to a client they've never met. Breaking the continuity of care.
Per scheduler, weekly6+ hrs lost
RBT turnover & burnout
Burnout starts with the schedule.
Unbalanced caseloads. No breaks. Too many high-support clients in a row. Scheduling quality directly affects whether therapists stay or leave. RBT turnover is structural, and it starts at the calendar.
RBT turnover (industry)65–100%/yr
Manual data entry
Spreadsheets are the system.
Authorizations calculated by hand. You enter it in your PM, then enter it again in the spreadsheet. Every rule in one person's head. You got too big for the spreadsheet a while ago. It's still the one thing you can't build a schedule without.
Authorization gap$168K+/yr
Every hour handled.
Resolved in minutes, not hours.
Every clinical rule followed, automatically.
Supervision ratios, auth caps, break laws, certifications. Checked on every schedule, every time.
Stop leaving authorized hours on the table.
The optimizer fills every available slot within your learners' authorizations so nothing slips through the cracks.
More than a calendar. Your practice, optimized.
Supervision ratios. Payer credentialing. Auth utilization. RBT-learner continuity. Clinical guardrails that used to live in one person's head. ABA Schedules handles all of it. And optimizes for every billable hour.
Optimizer Clinical guardrails in.
Clinical guardrails in.
Master schedule out.
Set your guardrails once. Get a conflict-free master schedule in minutes.
Every schedule, conflict-free before it publishes.
Solution generator · Patented 7 AM callout.
7 AM callout.
Replacement confirmed by 7:04.
When an RBT calls out, our patented Solution Generator surfaces every qualified replacement on your roster, ranked by clinical fit, payer eligibility, and learner compatibility. Full visibility. One click. The learner keeps their session.
−11% non-billable time. The matching engine finds the best fit, faster, on every callout and every gap.
Mobile app
In every RBT’s pocket. And every caregiver’s.
Staff confirm sessions, request time off, and update availability from their phone. Caregivers request cancellations without calling the clinic. Admins approve or deny. All from the same app. Available in English and Spanish. Confirmed sessions become clean session notes, and clean notes mean fewer denials downstream.
“It drastically changed my life. The time I get to spend with my kids has increased like crazy since we started using ABA Schedules.
I'm not doing scheduling on weekends anymore.”
Mercedes Wood · BCBA, Clinical Director
"Any of the BCBAs can quickly make a change and see who is available to fill the slot."
Devin ParsonsBCBA, Key Learning Autism Center
"Fewer issues with cancellations and appointment mishaps. Our staff love this organized system."
Pam SparksEmergent Learning Center
"We were able to save over $3,000 in payroll in just one week."
Elizebeth KnoppClinic Manager, Unlocking Abilities
What changes for you.
ABA Schedules takes the manual scheduling burden off every role, so each person can get back to their why.
By role
Schedulers
A system that supports you.
Hold every rule in your head and the week never quite closes. We move the scheduling puzzle into the system, hand you 6+ hours back every week, and turn callout chaos into a one-click publish.
See the scheduler playbook → BCBAsLess chaos. More clinical work.
Treatment planning, FBA, BIP, supervision, parent training. That's the job. We handle supervision compliance automatically, kill every reauth scramble before it starts, and give you back the clinical hours that should never have left.
See what changes for BCBAs → Owners & executivesSame authorizations, more revenue.
Most ABA practices deliver 80–85% of authorized hours. The other 15–20% is money on the table. Payers approved it, kids never got it. We close the gap and give you the math to defend it on the P&L.
See the revenue math →By stage
Growing practices · 1–5 sites Growth
Growth
without the pain.
Spreadsheets and the scheduler-who-knows-everyone-by-name worked at one site. The system breaks the moment you need cross-site visibility, multi-payer auth tracking, or one source of truth.
See the growth playbook → Multi-site · 6+ locationsGlobal rules for operational strength.
76–500+ clients, multi-state, PE-backed or scaling toward it. We give you governance, standardization, and reporting your board can actually defend.
See the multi-site story →Connect. Configure. Optimize.
Four weeks from kickoff to your first conflict-free schedule.
Connect Week 1
We connect ABA Schedules to whatever PM you run. Your clients, therapists, authorizations, and availability pull in.
Configure Weeks 2 to 3
Every rule, guardrail, and preference codified. Out of your scheduler's head, into the system.
Optimize Week 4
One click ships a conflict-free schedule. Your scheduler reviews, approves, publishes.
See the time and money you're leaving on the table.
Thirty minutes. Your clinical guardrails. Our optimizer. We'll show you the gap and the math to close it, before you decide anything.
Built by ABA providers · Dedicated onboarding · Personalized evaluation
